Administrative Assistant (Work From Home)

Persona is where the world’s best companies and the world’s best talent meet.

We place exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth. Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. Project management, operations, finance, design, marketing, customer success, and more. One person, one dedicated client, built to last.

The bar is the highest in the industry. More than 200,000 people apply every month, and fewer than 1 in 2,000 are accepted. If you make it, you join a network of people who have cleared a standard most companies couldn’t recruit for on their own, and you get the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but the systems that connect talent to opportunity are broken. We’re rebuilding them, and we’ve grown into one of the fastest-growing companies in the global talent industry doing it.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, we’d like to meet you.

Role Summary

We are looking for Administrative Assistants to help our clients run and scale their operations. As an Administrative Assistant, you will handle structured business administration tasks: drafting communications, scheduling, online research, light reporting, and supporting cross-functional projects inside a single client company. This role suits early-career professionals who are organized, technology-fluent, and eager to build a long-term career in business operations.

Key Responsibilities

• Draft, format, and send routine business emails, letters, and internal communications
• Take and summarize notes during video conferences and follow up on action items
• Interface with clients, vendors, and internal stakeholders professionally and accurately
• Schedule meetings, manage shared calendars, and coordinate logistics across time zones
• Conduct online research and assemble findings into clean spreadsheets and briefs
• Build basic reports, decks, and analyses in Google Sheets, Docs, and Slides (or Microsoft equivalents)
• Support marketing, content, and creative tasks (light writing, formatting, proofing) as needed
• Maintain organized digital filing systems and standard operating documentation
• Take on miscellaneous administrative tasks and projects as priorities shift

Required Qualifications

• Fully fluent (written and spoken) in English
• Skilled in modern productivity apps and willing to learn new tools quickly
• Strong written communication and attention to detail
• Ability to commit long-term and full-time
• Ability to work U.S. business hours (PT, CT, or ET)
• No prior work experience is required, but any relevant experience is an advantage

Preferred Qualifications

• Associate's or Bachelor's degree in any field
• Prior internship or part-time experience in admin, ops, or coordination
• Familiarity with Google Workspace and Microsoft Office

Tools & Technologies

• Google Workspace (Docs, Sheets, Slides, Calendar, Drive), Microsoft Office, Zoom, Slack, Loom, Notion or Asana, basic CRM exposure

Core Competencies

• Track record of success at work or in school
• Solves problems with minimal guidance
• Anticipates teammates' needs
• Hard worker who perseveres through ambiguity
• Intellectual curiosity and resourcefulness
• Professionalism in all client-facing interactions

What We Offer

• Best salaries in the industry
• Permanent ability to work from anywhere in the world
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• Warm and friendly company culture
• Full benefits

Benefits at Persona

• Health insurance subsidy
• Unlimited paid time off (paid sick and vacation leaves)
• Annual bonuses based on performance
• Monthly tech allowance
• Opportunity to be paid in your currency of choice
• Others depending on seniority

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.