Appointment Setter

Position Summary

We are seeking a detail-oriented and proactive Agenda Setting Specialist to support meeting coordination and agenda preparation for our team. This role is ideal for candidates looking to build a career in administrative support and virtual meeting management. You will assist in scheduling, preparing agendas, and ensuring smooth communication for internal and external meetings/interviews.

Key Responsibilities

• Assist in creating and distributing meeting agendas based on provided guidelines.
• Actively on the phones setting warm meetings (based on call sheet but expect some cold new business calling).
• Schedule meetings across multiple time zones using calendar tools (Outlook, Google Calendar).
• Prepare basic meeting materials and ensure participants receive necessary documents in advance.
• Take notes during meetings and track action items for follow-up.
• Send reminders and confirmations to attendees to ensure timely participation.
• Support virtual meeting setup using platforms like Zoom or Microsoft Teams.

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• 1-3 years of experience in administrative support or scheduling (internship experience acceptable).
• Basic proficiency in Microsoft Office Suite and Google Workspace.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently in a remote environment.

Preferred Skills

• Familiarity with virtual meeting tools (Zoom)
• HubSpot

Compensation: $40,000 to $50,000 per year annual salary + performance-based bonuses. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role include: Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.