Executive Assistant to the CEO

About Our Client

An AI-powered foundational data platform helps customers unlock go-to-market success & growth by providing teams with solutions built specifically for their needs. Providing enhanced pipeline visibility, more actionable insights, and a single source of truth for all sales activities. The hiring company's unique dataset, consisting of trillions of sales activities, millions of deals, 160 million business contacts, and 69 approved patents related to AI-based business insights, sets the company apart. Companies such as Verizon, IBM Red Hat, Snowflake, Zoom, and Palo Alto Networks rely on their enterprise-ready, patented AI technology.

The team is a diverse, outspoken group of creatives and critical thinkers, hyper-focused on driving change and growth. They embrace different. They applaud non-traditional career paths. They're inspired by people who have made processes their own.

About The Role

An Executive Assistant is needed that will serve as an integral member of the C-Suite. This role provides comprehensive support to one of the C-Suite members. The ideal candidate will have a high level of organization, emotional intelligence, executive function and tech skills with G-Suite, Notion, and Slack.

Responsibilities

• Provide administrative support including but not limited to calendar management, travel arrangements, and email correspondence.
• Maintain the highest standards of confidentiality and professional discretion.
• Manage digital organizational systems to manage tasks, documents, and schedules using Zoom, G-Suite, Notion, Slack, Ramp and Navan
• Assist with the preparation of meeting materials and presentations.
• Coordinate and plan meetings, board meetings, and other events, both internal and external.
• Serve as a communication bridge between the Executive and other departments, as well as external stakeholders, facilitating clear and effective communication at all times.
• Manage the organization and prioritization of executive tasks and projects.

Requirements

• Minimum of 5 years of experience in a similar executive assistant / personal assistant role in the c-suite
• High level of executive function and technological proficiency with G-Suite, Notion, Slack, Ramp, and Navan
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Maintain a high level of professionalism and discretion at all times
• Flexible and able to work outside of normal business hours as needed
• Travel as needed
• Relentless positivity & resilient -- team members are doing world-class work
• Proactive thinking & the ability to anticipate problems is critical.

Salary Range

A reasonable estimate of on-target earnings (OTE) is $90,000 to $150,000.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”