Project Support Coordinator

Project Coordinator – Operations and Learning and Development

SA.160

At Salas O’Brien, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Salas O'Brien supports NYSERDA (New York State Energy Research and Development Agency) across many avenues in Technical Services, Engineering through Staff Augmentation, which are essentially contracts that help manage and support their projects.

Job Summary:Project coordinator role to provide project coordination and administrative assistance to the Operational Excellence Department.Job Duties:

This position will support the Operational Excellence department, supporting staff on both Learning & Development activities and Operations activities. Specific types of tasks include:

• Schedule and coordinate meetings between teams.
• Note-taking and notes consolidation.
• Track, follow up, and complete action items outlined in tactical meetings (where open/pending work is discussed and prioritized).
• Create, track, or update reports as assigned.
• Participate in User Acceptance Testing (UAT) to facilitate new software or system testing as assigned.
• Support project documentation and material updates, data collection, data analysis, and other tasks as assigned.
• Maintain project status.
• Coordinate, communicate, and monitor/manage training registrations, attendance, and completion.
• Support training enrollments and Knowledge Base new-hire orientations.
• Support Knowledge Base and Learning Management System (LMS) management and maintenance.
• Other related tasks, as assigned.

Skills and Abilities:

• Excellent skills with the Microsoft Office suite of programs.
• Experience with data input, management, analysis, and cleaning.
• Ability to research primary and secondary sources.
• Proficiency with administrative duties such as schedule management and coordination, communications and staff follow-ups, report and presentation drafting, etc.
• Skill in managing multiple activities, delivering on commitments, and operating with speed, accuracy, and strong judgment.
• Demonstrated ability to interact professionally with a diverse group, executives, managers, and project team members.
• Excellent verbal and written communication skills.
• Strong work ethic.
• Detail oriented.

Requirements:

• Bachelors or Associate Degree
• 3+ years experience in an administrative role
• Must reside in the state of New York
• Required: Microsoft Office 365, MS Teams,
• Preferred : Webex, Asana, Confluence (Knowledge Base), Salesforce, JIRA, NEIS, etc

Compensation:

This is a full-time position as a Salas O’Brien employee working remotely. Benefits include a health insurance plan, a 401K profit sharing plan, and PTO. The position offers competitive compensation with an anticipated annual salary range of $65-75K based on candidate experience.

Location:

Remote/ New York State

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.