Personal Executive Assistant - (part-time) - Remote (m/w/d)

We are looking for a full-time Personal Executive Assistant to join our fully remote team.

🚀 About Us

We are an E-Commerce Growth Agency that helps DTC & E-Com Brands scale past 500k/month profitably with Meta Ads. Our client's are 7- and 8-figure e-com brands. We help them crack the code to scale their businesses profitably to 8-figures.

Now we're looking for a Personal Executive Assistant for our founder Dominik

💪 Mission for Personal Assistant

• To take over any type of personal, planning, coordination and research activities from our founder so he can focus more on the business and free up his time.

⭐️ Main Success-KPI:

• Time freed up in Founder’s CalendarReduction of touchpoints from the founder with personal errands and tasks that are not strategic.
• Number of issues resolved without escalation per month and without founder's assist
• Average response time to messages from the founder is less than 60 min

Responsibilities 📋 

✅ Execute on tasks delegated to you by the founder based on priority

✅ Any problems and challenges that arise are dealt with independently

✅ Finish the new tasks you get as soon as possible and with great attention to detail.

✅ 1-3-1 Rule: Every time you have ONE problem, come up with at least THREE well-thought-out solution proposals and choose ONE recommended solution.

Tasks for example include:

Accounting:

✅ collect invoices and upload them to Drive Folder every month

✅ check with accountant for missing invoice

✅ discover missing invoices

Controlling:

✅ add costs to cost tracking sheet

Invoicing:

✅ check payments and send reminders

✅ connect incoming revenue with invoices

Hiring:

✅ invite people to Upwork job after certain criteria

✅ first profile screening

Research, communication tasks & admin tasks:

✅ Booking appointments, flights, hotels

Manage daily life of Founder:

✅ Planning and coordinating travels, booking hotels, flights, etc.

✅ Support Founder’s calendar

Competencies 📈

• High Standards: You expect both personal and team performance to be excellent, without settling for anything less than the best.

• Efficiency: You can produce significant output with minimal wasted effort.

• Excellent Organization and Planning skills: You plan, organize, schedule, and budget in an efficient, productive manner. You also focus on key priorities and don’t get distracted.

• Structure: You love to keep track of chaos, stay calm and quickly manage to bring order to chaos.

• Massive Action: You move quickly and express strong opinions without being too harsh.

• Loyal & Reliable: You live up to verbal and written agreements, regardless of personal cost. 

• Intelligence: You learn quickly. You quickly and proficiently understand and absorb new information.

• Attention to detail: You don’t let important details slip through the cracks. 
• Persistence: You don't accept “no” and you don't allow yourself to be put down, you persist in asking until you get what you need.
• Proactivity: You act without being told what to do. You bring new ideas to the company. You act proactively and ensure that future problems are prevented in advance - not when it is too late.
• Calm under pressure: You maintain stable performance when under heavy pressure or stress.
• No Ego - No task is beneath you. Dive in, especially when addressing seemingly minor tasks.

🤝 This will be for you if…

• You have relevant experience as a Personal Assistant directly supporting a CEO / Founder 
• Bonus: You are successfully working as one now and want to take on another client that you support to fill up your week and be a PA full time
• You have excellent speaking and writing skills in English 
• Nice to have: German skills
• You are an expert at using modern tools like ClickUp, and Todoist and use it to communicate and work on tasks efficiently.
• You consider yourself a High-Performance individual. Your routines and daily habits show that.
• Personal development, learning & growth are essential to you. They are part of what you do every day.
• You are excited about being part of a company and team where growing in your professional skills as well as personal areas.

You live in line with our Values:

1. High Standards 💎

2. Extreme Ownership 🔱

3. Massive Action ⚡️

4. Constant Improvement 📈

💪🏻 Why join us

• 100% Remote
• Career development
• Epic company retreats & many more benefits

Just apply by filling out the short form on the next page so we can get to know you better!

https://form.typeform.com/to/aR5uJ09t