Data Entry Analyst

This is a remote position.

The Data Entry Analyst / Specialist will play a pivotal role in ensuring that Colour Line Hair Studio maintains accurate, timely, and actionable data to support its front-line salon operations, inventory management, retail product sales, appointment scheduling, and customer service activities. In a salon environment that thrives on creativity, customer satisfaction, and operational excellence, this role will bridge the gap between qualitative client experience and quantitative operational data — helping the studio to grow smart, serve clients better, and streamline internal workflows.

Key Responsibilities

• Enter, clean, and validate a wide variety of data: appointment logs, client service histories, inventory/retail product records, vendor invoices/purchase orders, and supplier shipments.

• Review source documentation for completeness and accuracy (e.g., stylists’ service sheets, retail stock receipts, return logs) before data entry; follow up on discrepancies with relevant teams.

• Process and transform raw data into structured, usable formats — standardizing fields, removing duplicates, applying naming conventions, and preparing datasets for analysis or reporting.

• Reconcile data sets across systems (for example: comparing actual product sales vs. inventory, appointment bookings vs. fulfilled services, vendor shipments vs. recorded entries) and prepare discrepancy reports for management review.

• Generate regular and ad-hoc reports summarizing key operational metrics: product turnover, appointment cancellations or no-shows, retail up-sell rates, data backlog volumes, and data-entry error trends.

• Assist in establishing and maintaining database/record-keeping systems and documentation of workflows (SOPs for data entry, naming conventions, archiving standards) to ensure consistency and accuracy.

• Collaborate cross-functionally with salon staff (front-desk, stylists, retail team, inventory/warehouse) to collect data, clarify missing information, and ensure remote-data reflects in-salon activities.

• Identify opportunities for process improvement: implement templates, automation (macros, scripts), improved organizational structures, and remote workflows to streamline data-entry and enhance efficiency.

• Uphold data confidentiality and security: protect client, vendor, product and operational data; follow best practices for remote work, data backups, and access protocols.

Requirements

• High School diploma or equivalent required; Associate degree or certification in data management, business administration, office technology or similar preferred.

• At least 1–3 years of experience in data entry, data processing or administrative support — experience in retail, salon, service industry or remote work is advantageous.

• Excellent attention to detail and high level of accuracy when handling moderate to large volumes of data entries.

• Proficiency with spreadsheet software (Microsoft Excel or Google Sheets) including filters, formulas, data clean-up and table management; experience with databases or salon/retail management systems is a plus.

• Strong organizational and time-management skills — able to prioritise tasks, meet deadlines and work independently or remotely where required.

• Good communication skills (written and verbal) — able to coordinate with team members, ask clarifying questions, and follow up on missing data.

• Reliable remote or hybrid work setup (if applicable): stable internet connection, dedicated workspace, self-motivated and comfortable working virtually.

• Interest in the beauty/salon industry, retail operations or customer-centric services is a plus — aligns with Colour Line Hair Studio’s client-first culture.

Benefits

• Competitive salary or hourly wage, commensurate with experience and scope of responsibilities.

• Remote or hybrid work arrangement offering flexibility and improved work-life balance.

• Join a salon known for its empowerment culture, team education, innovation in services and commitment to clients.

• Opportunities for professional development in data operations, administrative support, retail/salon systems and remote collaboration.

• Potential perks or discounts on salon services or retail products, given the studio environment.

• Be part of a team that values accuracy, efficiency and creativity in supporting a salon celebrated for personalized service.