Administrative Assistant III

Job Title: Administrative Assistant III Location: Remote (Sacramento/SF , CA)Schedule: Contract - Fulltime (40 hrs / week) Duration: 6 months Key Focus: High-level administrative, logistical, and operational support for CARE Act in-person convening Position Overview The CARE Act team is seeking an Administrative Assistant III to provide high-level administrative, logistical, and operational support to the Analyst IV leading the CARE Act in-person convening. This role is critical in ensuring smooth planning, coordination, and execution of all event-related activities within a fast-paced and collaborative environment. Minimum QualificationsEducation Required: Bachelor’s Degree Experience Required: 2–4 years, preferably in public sector administrative role Microsoft Office: Advanced: mail merge, formulas, basic charts and forms Organizational skills: Scheduling, logistics coordination, procurement tracking, multi-step workflows Independence: Ability to work with minimal direction Deadline management: Manage competing deadlines in fast-paced environment Communication: Excellent written and verbal, internal/external stakeholders Project management: Experience managing time-sensitive projects Office environment: Mid- to large sized office support experience Travel coordination: Setting up and coordinating travel plans Key ResponsibilitiesEvent Planning & Logistics: Scheduling planning meetings, venue research, vendor response tracking, travel arrangements, lodging blocks, accessibility needs Curriculum & Materials: Compiling agenda drafts, handouts, training materials, formatting, proofing Communication & Coordination: Participant outreach, confirmation emails, distribution lists, tracking questions from court partners and vendors Project Support & Tracking: Maintain timelines, status trackers, action logs, shared folders, budget tracking (invoices, vendor forms) On-Site Event Support: Registration desk, material distribution, room setup, technology coordination, troubleshooting