Freelance Virtual Project Assistant

We are looking for a highly organized and experienced Freelance Project Assistant (with a background as an Executive Assistant VA) to support senior leaders during the preparation and delivery of the World Economic Forum (WEF) 2026. This is a temporary, project-based freelance role with competitive pay, ideal for someone who has supported executives in large companies or international organizations.

About the Role:

You will work closely with a senior delegate team, giving coordination and admin support before and during WEF 2026. This is a fast-moving, high-profile project that needs strong organizational skills, attention to detail, and the ability to stay calm under pressure while working with international teams.

Key Responsibilities:

• Coordinate the client invitation process with sales teams and executives.
• Plan and organize bilateral meetings, book rooms, and update master documents.
• Track and manage private event invitations and RSVPs.
• Monitor and manage the inbox, ensuring timely replies and actions.
• Use tools (Toplink, Outlook) to keep agendas updated and send invites.

Project Timeline & Capacity:

• November part-time.
• December and January full time.
• Bank holidays excluded.

Requirements:

• Proven experience as a Project Assistant or Executive Assistant or similar role in a corporate or international setting.
• Strong organizational and calendar management skills.
• Experience working with senior leaders and handling confidential information.
• Event or project coordination experience is a plus.
• Excellent written and spoken English.

If you are a detail-oriented professional with experience supporting top-level executives, we’d love to hear from you.