Personal Assistant to Founder

About AKG Media:

AKG Media is the leading influencer marketing agency for the AI and tech industry. We help AI and tech brands drive brand awareness and revenue through efficient influencer marketing campaigns.

Over the past couple of years, we’ve worked with some of the leading AI brands in the world, such as Gamma.app, Invideo AI, Opus.clip, Moonvalley, Adcreative.ai, Superlist and many more.

AKG Media is a groundbreaking new agency that is growing rapidly. You’ll have the chance to join us at an exciting stage of our development and play a vital role in enabling the leadership team to operate at their highest level of impact.

At the heart of AKG Media’s mission is its investment in our team and its commitment to giving each employee all the benefits they would have if they owned the agency themselves. Our goal is to give each staff member the power to progress at the speed they desire. Enabling career progression is central to our company values.

Salary: £24,000 - £26,000 per annum

Perks and Benefits

• Flexible working hours – must be available for core hours of 9 am – 3 pm
• Annual tenure-based bonus scheme
• Spot bonuses for outstanding contributions
• Annual book allowance
• 25 days annual leave, plus Bank Holidays (increases every year)
• Wellbeing and mental health days off
• A strong culture of self-development and education
• Phone bill covered
• Be one of the early members shaping the team and culture

What the Job Entails:

We are looking for a highly organised, and proactive Personal Assistant to provide direct support to the Founder. This role combines both executive-level support and personal assistance, ensuring the smooth running of both professional and personal operations.

You’ll be a trusted right hand – managing calendars, coordinating logistics, preparing communications, and handling personal matters with utmost confidentiality. This is a unique opportunity for someone who thrives in a fast-paced, remote-first environment and is excited to play a key role in supporting an ambitious and growing business.

Primary Responsibilities:Executive Support

• Manage calendars, schedule meetings, and coordinate across multiple time zones
• Prepare meeting briefs, agendas, and take follow-up actions
• Draft and manage emails, documents, and communications on behalf of the Founder
• Manage internal and external communication flows
• Book travel and prepare detailed itineraries for business trips and speaking engagement
• Track tasks, priorities, and key projects using Notion or similar tools
• Assist in project research, data collation, and presentation preparation
• Act as gatekeeper and first point of contact for high-priority matters
• Website and social media support

Personal Support

• Handle day-to-day personal admin (bookings, purchases, reminders, etc.)
• Finance jobs (credit control, raising invoices, paying invoices)
• Organise personal travel, restaurant reservations, and appointments
• Purchase gifts and manage important personal dates (birthdays, renewals, etc.)
• Assist with life logistics such as coordinating with service providers, household staff, or appointments
• Occasional errand running or in-person support 

Agency Performance Management

• There will be a requirement to support in tracking the performance of certain outputs in the agency.
• There may also be a requirement to track whether the team are doing certain client servicing jobs in a certain way to ensure standards are uniform and high across the agency.

HR & Culture

• The individual will oversee and co-ordinate employee bonuses, monthly check-ins, and progress management.
• The individual will support in the planning of the agency’s annual Planning Day and the agency’s annual away day.
• The individual will manage the annual leave and absence trackers for each member of the team.
• Devising and managing an employee feedback programme and ensure all actions are carried out.
• The Agency operates a SMARTS system, with each team member having a monthly meeting to review and promote their progression. The individual will ensure the smooth running of this programme. They will not be attending meetings or managing team member’s progression, but they will ensure consistency in meetings and that all documentation is filed and correctly stored.

Recruitment

• The individual will not attend interviews and make hiring decisions. However, they will need to:
• Co-ordinate interviews and ensure interviewees are well updated on the process.
• Liaise with recruiters to secure candidates.
• Engage potential candidates on LinkedIn.
• Contribute to the creation of recruitment documentation (job descriptions etc).
• Use third party websites and tools to post about jobs and attract candidates.

Social Calendar

• The individual will head up The Agency’s socialising team to ensure all team events in The Agency’s social calendar are within budget, take place and are executed and attended to a high standard. 
• The individual will oversee the agency’s client-engagement events and meetings to ensure that they are within budget, take place and are executed and attended to a high standard.
• They will keep a clear record on attendance and engagement of the above, along with suggestions for improvements, and report back to the senior team.

Key Attributes and Skills:

• Highly organised with strong time management and planning skills
• Excellent written and verbal communication
• Discreet, trustworthy, and emotionally intelligent
• Proactive, solutions-focused, and comfortable making decisions independently
• Comfortable balancing professional and personal duties
• Skilled with tools like Google Workspace, Notion, Trello, Calendly, and Slack
• Able to handle competing priorities and pivot quickly when needed

Requirements:

• Demonstrable experience supporting founders, executives, or senior leaders
• Strong organisational and coordination skills
• Experience managing both personal and business-related tasks
• High level of discretion and professionalism
• Strong grasp of remote working tools and time zone coordination
• Birmingham-based
• UK driving licence 

Nice to Have:

• Previous experience working in a startup or high-growth environment
• Familiarity with influencer marketing, tech, or agency settings
• Experience working directly with founders
• Videography and photography skills - we want to begin posting more on social media so a skillset here will help you standout a lot.

Vision for the Role:

This role is foundational to the smooth operation of AKG Media’s leadership and personal infrastructure. As the agency grows, the Personal Assistant will have the opportunity to evolve the role, take on increased responsibility, and potentially manage future operations or support hires.

Success in this role will be measured by:

• Efficiency and accuracy in scheduling, coordination, and task execution
• Founder and leadership team’s time freed up for high-leverage activities
• Strong management of both professional and personal domains
• Trust, discretion, and proactive ownership of the day-to-day

This is the perfect opportunity if you’re looking for a high-trust, high-impact role within a fast-moving, remote-first agency environment.