Administrative Assistant(6 Month Contract)

A leading cybersecurity and productivity technology company on a mission to make the digital world safer and simpler. Their innovative solutions ensure every identity is authentic, every application sign-in is secure, and every device is trusted. Trusted by millions of users and over 165,000 businesses, they combine cutting-edge technology with a human-centric approach to help people work securely and productively.

They are seeking a detail-oriented, organized, and proactive Administrative Assistant to support our Marketing leadership team. This role is primarily focused on assisting VPs in Marketing, with occasional support for Sr. Directors, helping drive operational excellence and ensuring leadership priorities are executed with precision. This is a 6-month remote contract open to candidates in the US and Canada.

Benefits

• Competitive salary: US: $80,000 – $108,000 USD
• Remote-first environment
• Generous PTO and wellness days
• Employee-led inclusion and belonging programs
• Peer-to-peer recognition through Bonusly
• Opportunities to work with cutting-edge technology, including AI and cybersecurity tools

Responsibilities

• Manage and prioritize Marketing VPs’ calendars across time zones, including scheduling, meeting prep, and travel coordination
• Plan and coordinate department offsites, leadership meetings, and other events
• Draft, edit, and manage high-quality internal and external communications on behalf of VPs
• Track deliverables, follow up on action items, and ensure accountability across Marketing initiatives
• Support operational rhythms like Town Halls and Quarterly Business Reviews (QBRs)
• Build cross-functional relationships to represent Marketing leadership priorities and unblock communication
• Maintain discretion and confidentiality at all times
• Provide backup support to other EAs and leadership team members as needed

Requirements

• 2–3 years of experience as an Administrative Assistant, ideally in Marketing or a technology-focused organization
• Experience in remote or virtual environments preferred
• Proficiency with Google Workspace, Slack, Notion, Asana, and expense management tools
• Strong written and verbal communication skills with a solid understanding of virtual communication etiquette
• Excellent organizational and time-management skills, including ability to work across multiple time zones
• Highly detail-oriented with strong commitment to accuracy
• Self-motivated, disciplined, and able to work independently
• Proactive problem-solver, adaptable to changing priorities and ambiguity
• Familiarity with cybersecurity considerations and virtual collaboration tools is a plus