Senior Executive Assistant / Chief of Staff — Remote (US hours)

We are a fast-growing group of companies operating in the US market. We're looking for an experienced, ambitious person to work fully remotely as the right hand of the management team, keeping day-to-day operations running smoothly. This role works on US time-zone hours (US hours).

This is a role for someone with a solid business background who works independently, thinks a step ahead, and takes full ownership of their work. Beyond supporting the management team, you'll also coordinate the work of other assistants and staff (a chief-of-staff dimension).

Your responsibilities:

• Day-to-day support for the management team, taking routine work off their plate
• Versatile, all-round business support across the entire group
• Coordinating and overseeing other assistants and staff, delegating tasks and following through (a chief-of-staff role)
• Calendar management — prioritizing meetings and coordinating across time zones
• Organizing business travel: booking flights, hotels, and transport, and preparing itineraries
• Handling payments, invoices, and expense reports
• Managing communication and correspondence; acting as the first point of contact (filtering emails and calls, routing what matters)
• Coordinating meetings: preparing agendas, materials, and notes/follow-ups
• Preparing presentations, reports, and summaries
• Liaising with and maintaining relationships with clients, vendors, and partners
• Supporting ad-hoc projects and resolving day-to-day operational issues
• Safeguarding confidential information and keeping documentation organized

What we're looking for:

• A university degree in business management (or a related field)
• Minimum 5 years of professional business experience, including assistant / executive-support work
• Experience coordinating a team or other assistants
• Highly driven, proactive, and self-directed: takes ownership
• Sharp and business-savvy, with strong analytical and organizational skills
• English at a minimum B2+ level
• Availability to work US time-zone hours (US hours)
• Willingness and ability to travel for business across Europe and the US (valid passport)
• A reliable internet connection and your own workstation (remote role)
• Good knowledge of MS Office (Outlook, Excel, PowerPoint)
• Discretion, strong communication skills, and professionalism

Nice to have:

• Experience working with international teams or companies
• Knowledge of an additional language

What we offer:

• A 100% remote role: no commute, work from anywhere
• Stable, long-term cooperation
• Competitive pay matched to your experience
• Performance-based bonuses
• A budget for training and professional development
• Close collaboration with leadership and real impact across the group
• An international working environment