Workforce Scheduling Administrator

🌟 We’re Hiring!Workforce Scheduling AdministratorXyla, (part of Acacium Group)Remote working styleFull Time, 12-month fixed term contract£27,000-£30,000 per annum plus an amazing benefits package!💡 About the Role

We are looking for a highly organised and proactive Workforce Scheduling Administrator to join our Operations Team. This role plays a critical part in ensuring that all Our Future Health clinical sites are safely and effectively staffed.

You will be responsible for managing the full scheduling cycle, coordinating workforce availability, confirming bookings, and maintaining accurate records. Your work will directly support service continuity, staff engagement, and the smooth day-to-day delivery of operations across multiple locations.

Xyla works in partnership with organisations such as Our Future Health, the UK’s largest ever health research Programme. This pioneering initiative, delivered in collaboration with the NHS, aims to help people live healthier lives for longer by improving the prevention, early detection, and treatment of major conditions including cancer, dementia, heart disease, arthritis, diabetes, and stroke.

Clinical sites operate nationwide across both fixed and mobile locations, moving throughout the duration of the Programme to reach communities across the UK.

In this role, you will:

• Coordinate workforce scheduling across multiple clinical sites nationwide
• Gather staff availability and allocate shifts in line with operational requirements
• Confirm bookings and communicate schedules clearly and efficiently
• Maintain accurate and up-to-date workforce records and systems
• Act as a key point of contact for staff queries relating to shifts and availability
• Support the day-to-day delivery of operations, ensuring all sites are appropriately resourced

🎯 What You’ll Bring

We don’t expect perfection. If most of this sounds like you, we’d love to hear from you:

• Excellent attention to detail and accuracy in record keeping
• Confident communicator with the ability to build relationships with a wide range of stakeholders
• Comfortable working in a fast-paced, dynamic environment

🌍 Why Join Us?

• Your work will directly shape decisions that improve our services.
• You’ll help us maximise value by ensuring data quality.
• You’ll be part of a supportive team where new ideas are welcomed.
• You’ll have opportunities to learn, grow, and develop your skills.

✨Your Benefits

• Pensions scheme, free mortgage broker service & life assurance
• Wellbeing Benefits - Employee Assistance Programme. Digital Health & Wellbeing App. Mental, Social, Physical & Financial Workshops
• Recognition Benefits. Long Service awards, Exceptional performance awards & Increasing holiday allowance
• Discounts. Shopping, lifestyle & cinema discounts

📚 Experience We’re Looking For

If you don’t meet every requirement but believe you’d be a strong fit, please apply anyway, we value diverse experiences.

• Experience in scheduling, workforce planning, or administration is desirable
• Proficient in using systems and Microsoft Office tools
• A proactive and solutions-focused approach

🧩 Inclusion & Accessibility

We are passionately committed to being a truly inclusive and diverse company- it is at the heart of our core value of Putting People First. We continue to enhance our culture of inclusion and diversity across all of our roles and actively encourage applications from all backgrounds and communities.